Free template
Data dictionary template
Quick answer
A one-page reference that defines every field in your export, so buyers know exactly what each column means and where it came from.
What's inside#
- Field name and plain-language meaning
- Which system it comes from
- Format and example value
- Whether it can identify a person
- Notes on gaps or changes over the years
How to use it#
- Export a small sample from each system
- List every column and write what it means in one line
- Mark any field that could identify a person
- Have someone who knows the system review it
Preview
Field | Meaning | Source system | Format | Example | Identifies a person? | Notes --- | --- | --- | --- | --- | --- | --- ticket_id | Unique ticket number | Help desk | text | T-10482 | No | created_at | When the ticket was opened | Help desk | date-time | 2024-03-02 14:31 | No | issue_type | Category chosen by the agent | Help desk | short text | billing | No | Categories changed in 2023 resolution | How the ticket was closed | Help desk | long text | Refund issued | No | Reviewed for personal details
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