Guide
Licensing archives you must retain
By SourceX Editorial · Updated
Draft under editorial review.
Short answer
Records you must keep for legal or regulatory reasons stay in your archive. Licensing works from a prepared copy, so the original is untouched and your retention duties continue unchanged.
How it works at a glance
- 01
Supply
- 02
Rights
- 03
Preparation
- 04
Approval
- 05
Delivery
What to know#
- The original archive is never altered
- Only a prepared copy is licensed
- Some retained records are too sensitive to license
- Legal holds must be respected
What to check#
- Check for active legal holds
- Confirm the copy process doesn't alter originals
- Exclude regulated categories if needed
How SourceX handles it#
- We assess fit before you share anything.
- Rights and laws are reviewed deal by deal with counsel.
- Personal details are removed and checked.
- Your company approves every release.
Quick check#
| Question | If yes | If no |
|---|---|---|
| Are your rights clear? | Move to preparation | Review contracts first |
| Can you export the records? | Plan the export | We'll guide alternatives |
Check your fit
FIT ASSESSMENT / 0 OF 5 ANSWERED0%
Q1 / 05 · COMPANY SIZE
How many full-time employees at your peak?
Frequently asked questions
Does licensing affect my retention obligations?
No. You keep the originals exactly as required.
Is this legal advice?
No. It's general guidance; your counsel should review your deal.
Related
General information, not legal advice. Editorial policy.
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