Export guide
How to export your SAP data
Last verified: not yet verified · Menu names change between plans and versions; check the vendor documentation below, and we confirm exact steps with you once you qualify.
Short answer
As a ERP, SAP holds orders, procurement records and workflows. You run the export yourself, from the app or through its API, after removing personal and confidential details. Nothing leaves your company until you approve it.
Export from the app
Step 1
Involve your SAP team
SAP setups vary widely; your basis or IT team usually owns exports.
Step 2
Export reports or tables
Run the relevant reports or table views and export to spreadsheet, or use your BI tool.
Step 3
Agree on extraction tooling
Large histories usually move through your existing data platform or extraction tools.
Step 4
Check the file before sharing
Open a sample of the export, confirm the date range and record count, and flag anything personal or confidential. Don't send anything yet — we review the package together first.
Export through the API
Step 1
Use approved interfaces
Use OData services or your existing integration platform with a read-only technical user.
Step 2
Extract by period
Pull documents period by period into your own storage.
Step 3
Pull history in batches
Page through records by date range, respecting rate limits. Save raw JSON to your own storage. Large histories can take several days.
Plan limits and formats#
- Limits and formats depend on your plan and are confirmed with you after qualification.
What to leave out#
- Names, emails, phone numbers and addresses of customers and staff
- Passwords, API keys, tokens and other credentials
- Payment card and bank details
- Attachments you haven't reviewed (they often hold IDs or contracts)
- Records covered by client NDAs, privilege or contracts that limit reuse
- Anything you mark confidential, such as pricing or strategy
Terms to check first#
- Your content is usually yours, but plan terms can limit bulk export, API use or automated access.
- Check whether your plan includes the export or API features you need before starting.
- Respect API rate limits; large exports may need to run in batches over several days.
- Don't share admin logins. You run the export yourself, with our guidance.
Vendor documentation
Related
See if your company qualifies
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