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Export guide

How to export your HubSpot data

Last verified: 2026-10-09 · Menu names change between plans and versions; check the vendor documentation below, and we confirm exact steps with you once you qualify.

Short answer

As a CRM, HubSpot holds deals, emails, notes, sequences and pipeline stages. You run the export yourself, from the app or through its API, after removing personal and confidential details. Nothing leaves your company until you approve it.

Export from the app

  1. Step 1

    Go to export settings

    As a super admin, open Settings → Data Management → Import & Export (or the export option on any object index page).

  2. Step 2

    Export records

    Choose deals, contacts or companies, pick properties and file format (CSV, XLS or XLSX).

  3. Step 3

    Export activity

    Engagements such as notes and emails can be exported from the object or via the API.

  4. Step 4

    Check the file before sharing

    Open a sample of the export, confirm the date range and record count, and flag anything personal or confidential. Don't send anything yet — we review the package together first.

Export through the API

  1. Step 1

    Create a read-only key

    In Settings → Integrations → Service Keys (Private Apps on older accounts), create an API token or app with read-only scopes. Keep it inside your company; never send it to SourceX.

  2. Step 2

    Pull deals and engagements

    Use the CRM objects and associations endpoints, plus the exports API for large sets.

  3. Step 3

    Pull history in batches

    Page through records by date range, respecting rate limits. Save raw JSON to your own storage. Large histories can take several days.

Plan limits and formats#

  • Limits and formats depend on your plan and are confirmed with you after qualification.

What to leave out#

  • Names, emails, phone numbers and addresses of customers and staff
  • Passwords, API keys, tokens and other credentials
  • Payment card and bank details
  • Attachments you haven't reviewed (they often hold IDs or contracts)
  • Records covered by client NDAs, privilege or contracts that limit reuse
  • Anything you mark confidential, such as pricing or strategy

Terms to check first#

  • Your content is usually yours, but plan terms can limit bulk export, API use or automated access.
  • Check whether your plan includes the export or API features you need before starting.
  • Respect API rate limits; large exports may need to run in batches over several days.
  • Don't share admin logins. You run the export yourself, with our guidance.

Vendor documentation

Related

Read why buyers want this data

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